Vaccinating the social care workforce

The Leicestershire, Leicester and Rutland COVID-19 vaccination programme is following the nationally-set Joint Committee on Vaccination and Immunisation (JCVI) priority order. 

Find out how to prepare your organisation and staff for vaccinations.

How has the vaccine been prioritised?

This vaccination will be free of charge. Our priority is the vaccination of our front-line social care workforce including local authority staff and providers of social care, to protect individuals in the community who have the highest risks from Covid-19 infection.

The JCVI vaccination and immunisation priority order has been developed by experts based on evidence to prevent deaths and to maintain health and social care systems. Further details on the advice by JCVI can be found at GOV.UK.

A national ‘Standard Operating Procedure’ (SOP) has been published which sets out how the vaccination of the wider social care workforce should proceed. You do not need to read the detailed guidance at this stage but it is available for your information at NHS.UK.

We are prioritising services locally that deliver personal and social care to people who use services, and that are integral to the efficient discharge of patients from hospital.

All social care organisations will be offered the vaccine imminently as we move through the priority list.

What we are doing

We understand that you are keen to get your staff vaccinated as soon as possible, and you may have heard that vaccinations are being rolled out differently in other parts of England. We can assure you that we are working to get priority groups vaccinated as quickly as possible.

In line with the first national priority (known as ‘cohort 1’), care home residents and staff have been offered vaccinations. We are making plans for the next and much larger priority group (known as ‘cohort 2’) which includes frontline health and social care workers.

Vaccinations for social care providers

Vaccinations are now progressing with social care organisations following a Leicester, Leicestershire and Rutland prioritisation process. If you fall into the first group of organisations to be vaccinated, you will have received a notification from the council of your eligibility, and details of how to book your vaccinations.

If you fit into any of the categories below then you are eligible for vaccinations for your staff:

  • Domiciliary Care/Home Care Agency (including Extra Care Provider)

  • Supported Living Provider

  • Community Opportunities (Day Care) Provider

If you have not received a notification, please contact us as a matter of urgency.

·      Email RISE@rutland.gov.uk with your name contact details and email address, and the number of staff in scope.

Vaccination for personal assistants

If you are a personal assistant, employed to support someone with their social care needs, then you are eligible for a vaccination. All individuals and families who have a direct payment to pay for a personal assistant have been sent a letter or e-mail providing information on how to access vaccination for their personal assistant(s).

If you employ a personal assistant, or are a personal assistant, and have not received this information, please contact us to register your details:

If you are not a paid personal assistant and provide care and support as an informal carer or a parent/carer, then at present you are not eligible for a vaccination. Vaccination for informal carers will take place as part of Cohort 6 of the JCVI prioritisation model, find out more about this here.

Vaccination for wider social care services in the community

A number of voluntary, community and faith sector organisations are also being contacted to invite eligible workers for vaccination. Organisations in scope provide for a range of social care needs in the community.

If your organisation has not yet been contacted and you feel you fit the definition of providing direct social care services to older and clinically vulnerable people, please get in touch:

  • Email volunteers@rutland.gov.uk with your name and contact details, indicating your organisation and the number and type of roles you believe are in scope.

Preparing your organisation

You can prepare now for the vaccination programme:

  • Compile a list of staff and their job role, and prioritise those staff in terms of the extent of their work with vulnerable people and their personal risks in line with the JCVI guidance.

  • Provide staff with a consent form which they will need to take with them when they attend their vaccination appointment. The consent form can be found at NHS.UK.

  • Staff will need to locate their NHS number to register for a vaccination. Can’t remember where to find your NHS number? Find more details on the NHS.UK website.

Preparing your staff

We know that you will want to show leadership with your workers now, to prepare them to come forward for vaccination when it is offered.

Please consider the following ideas:

  • Speak positively about the benefits of vaccination

  • Promote publicity materials

  • Answer your colleagues’ questions and address their concerns

  • Release staff to have their vaccination during work time where practical

  • Where some of your workers have already accessed the vaccine, and others remain unsure, encourage them to talk to their peers

  • Where offered, have your own vaccination and demonstrate this to your staff

Further information

Further information about the vaccine, including its safety and effectiveness and how it provides the best available protection from Covid-19 is available on the following links: