Registering a death

Information about how to register a death in Rutland during the COVID-19 pandemic.

You must register the death within 5 calendar days through our Rutland Register Office. 

We will register the death over the telephone, by appointment.

Please call the Register Office on 01572 758 380 or email us at registrars@rutland.gov.uk to arrange the appointment.

In order to register the death, the Registrar will need the Medical Certificate for the Cause of Death. The doctor will send this document directly to the Registrar.

If the death has been reported to the coroner this may mean the death cannot be registered within the 5 days, but please do not worry; we are unable to register a death that has been referred to the coroner until the coroner provides us with the relevant form. 

Please call us at 01572 758 380 if you have any concerns.

Deaths outside of Rutland

If the death occurred outside of Rutland you must contact the Register Office in the district where the death happened.

Who can register a death?

Most deaths are registered by a relative of the deceased. Where there are no relatives, the following list may help:

  • Someone present at the death
  • The occupier of the house or hospital, if he/she knew of the death
  • Another person living at the house, if he/she knew of the death
  • The person making the arrangements with the funeral directors
  • A funeral director.

If you are still unsure, please phone us on 01572 758 380 for advice.

What will I be asked?

During the appointment, the person registering the death will be asked to provide the following information about the deceased:

  • Date and place of death
  • Name and surname 
  • Maiden surname, if the deceased was a woman who had been married
  • Date and place of birth
  • Occupation
  • Usual address
  • If the deceased was married, widowed or has a formal civil partnership, the full name and occupation of their spouse or civil partner
  • The date of birth of a surviving spouse or civil partner
  • Whether the deceased was in receipt of a pension or allowance from public funds

After the registration is completed you will be asked if you would like to use the Tell Us Once service.

What do I need to provide?

It would be really helpful to the if you could have to hand the deceased: 

  • Birth certificate or passport
  • Marriage/civil partnership certificate
  • Proof of address (eg utility bill, driving licence)
  • NHS medical card

Don’t worry if you haven't got these documents as the registrar can still register the death without them.

Payment for copies of the death certificate (£11 each) can be made during the telephone appointment by debit or credit card. 

What will I receive?

Death certificate

We will post the Death certificates to your home address.  Death certificates cost £11 per copy and can be paid for by debit/credit card during the telephone registration appointment. 

The certificate is a certified copy of the entry in the death register.

You will need a death certificate to close the deceased’s bank accounts, private pension accounts, mortgage accounts etc.

You can do everything with one copy of the death certificate (as companies are required by law to return the document to you) but having several copies will speed the process up.

Certificate for burial or cremation

The registrar will issue a certificate for the burial or cremation of the body directly to the place of burial/cremation.  

If a death has been reported to the coroner, he or she may issue the certificate for burial or cremation.

For any queries about the registering process, call 01572 758 380 or email us


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