Register a death

Deaths in Rutland

If the death occurred in Rutland, you can register the death at Rutland Register Office.  

Registration is by appointment, which can be made by calling the Register Office on 01572 758 380 

Please note: The Register Office operates different opening times for Births & Deaths (with the Registrar) and Marriages (with the Superintendent Registrar). 

Opening Hours

Opening hours for Rutland register office - Births
DayTime
Monday1pm until 4pm
Tuesday9am until 12pm
WednesdayClosed
Thursday9am until 12pm - 1pm until 4pm
Friday1pm until 4pm

Deaths outside of Rutland

If the death occurred outside of Rutland it is best to register the death in the district in which it occurred. Where this is not possible, you can Register the Death by Declaration at Rutland Register Office. The Registrar will fill out the declaration form and send it to the district where the death occurred.

Death certificates can be ordered and paid for (by cheque or postal order) at the declaration appointment; however, they will be posted to you from the registration officer in the district where the death took place.

This procedure may delay the issuing of the document which allows the funeral to go ahead

Rutland Register Office

The Register Office, Rutland County Council, Catmose Street, Oakham, LE15 6HP

Please note: The Register Office is located across the road from the main council building

Call us on 01572 758 380 Or Email us

Who can register a death?

The majority of deaths are registered by a relative of the deceased. Where there are no relatives, the following list may help:

  • Someone present at the death
  • The occupier of the house or hospital, if he/she knew of the death
  • Another person living at the house, if he/she knew of the death
  • The person making the arrangements with the funeral directors (a funeral director cannot register a death on behalf of a client)
If you are still unsure, please phone us on 01572 758 380 for advice.

What will I be asked?

At the appointment, the person registering the death must provide the following information:

  • Date and place of death
  • Name and surname of the deceased
  • Maiden surname, if the deceased was a woman who had been married
  • Date and place of birth
  • Occupation
  • Usual address
  • If the deceased is married, widowed or has a formal civil partnership, the full name and occupation of their spouse or civil partner
  • The date of birth of a surviving spouse or civil partner
  • Whether the deceased was in receipt of a pension or allowance from public funds

After the registration is completed you will be asked if you would like to use the Tell Us Once service.

What do I need to bring?

In order to register the death you will need to bring:

  • Medical Certificate for the Cause of Death (issued to the deceased’s relatives by the doctor treating the deceased)
If the death has been reported to the coroner this may mean the death cannot be registered within the 5 days but please do not worry; we are unable to register a death that has been referred to the coroner until the coroner provides us with the relevant form.  Please call us on 01572 758 380 if you have any concerns.

To help ensure the accuracy of information recorded, it would be helpful if you could bring to the appointment:

  • Birth certificate or passport
  • Marriage/civil partnership certificate
  • Proof of address (eg utility bill, driving licence)
  • NHS medical card

You should also bring supporting documents that show your name and address (eg a utility bill)

Don’t worry if any of these documents are not available as the registrar can still register the death without them.

To pay for copies of the death certificate ( £11 each) you will need cash, cheque or card (please note: for Registrations by Declaration we can only accept a cheque or postal order). 

What will I be given?

Death certificate

Death certificates cost £11 per copy at the registration appointment. 

The certificate is a certified copy of the entry in the death register.

You will need a death certificate to close the deceased’s bank accounts, private pension accounts, mortgage accounts etc.

You can do everything with one copy of the death certificate (as companies are required by law to return the document to you) but having several copies will speed the process up.

Certificate for burial or cremation

The registrar will issue a certificate for the burial or cremation of the body.  You will need to take this to the funeral director at your earliest opportunity so that they can make arrangements for the funeral.  A funeral cannot go ahead until this certificate is given to the burial authority or the crematorium.

If a death has been reported to the coroner, he or she may issue a certificate for burial or cremation.

For any queries about the registering process, call 01572 758 380 or email us