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Human Resources Service Delivery

The following privacy notice applies to HR Service Delivery, Strategy and Resourcing.

Information collected:

  • Name
  • Address including email address and telephone numbers
  • DoB
  • Gender
  • Marital status
  • Next of kin and emergency contact details
  • Sexual orientation
  • Ethnicity
  • Nationality and entitlement to work in the UK
  • Criminals records check
  • Professional body registrations
  • Information about medical or health conditions
  • Disability/additional needs
  • National insurance and bank account details
  • Information about your role including grade, pay and working hours
  • Terms and conditions of employment including employment status
  • Qualifications, education and employment history
  • Information about training and development
  • Information regarding absences from work and the reason for the absence
  • Assessment of performance including appraisals, capability and improvement plans
  • Information regarding Disciplinary and Grievance
  • Details of trade union membership


Agencies we might share the information with:

  • Police
  • Occupational Health providers
  • Local Government Pension Scheme e.g. Leicestershire Pension Scheme
  • Teachers Pension Scheme
  • Commissioned partners e.g. EEF for legal advice
  • Government bodies e.g. DBS; HMRC, Office for National Statistics
  • Regulatory bodies e.g. HCPC
  • Education providers
  • Trade Unions  

Purpose for processing:

  • Service delivery for:
    • Processing of contracts for employment including salary payments
    • Employee relations
    • Employee training and development

Under the General Data Protection Regulation (GDPR), the legal bases we rely on for processing personal information for general purposes are:

  • Legal Obligation - The processing is necessary to comply with the law (not including contractual obligations).
  • Public Task - The processing is necessary for the performance of a task carried out in the public interest or an official function, with a clear basis in law.

Under the General Data Protection Regulation (GDPR), the legal basis we rely on for processing special personal information for general purposes are:

  • Legal Obligation - The processing is necessary for carrying out our obligations under employment, social security or social protection law.
  • Substantial Public Interest - The processing is necessary for reasons of substantial public interest, on the basis of law which shall be proportionate to the aim pursued.
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