Civic Amenity Site

Civic Amenity Site - automatic number plate recognition data

 June 2019

The following privacy notice applies to civic amenity site automatic number plate recognition data.

This Privacy Notice is designed to help you understand how we use personal information when delivering our environment and transport services, we have set out below the services types, the information we may use to deliver the services, who we may share it with, and how long we will keep it.

What personal information do we hold?

The service above may use some or all of the personal information below:

  • Names,
  • address and
  • contact details
  • Vehicle registration

How do we use your personal information?

We use your information to:

  • Deliver the service
  • To plan and improve the service we offer
  • To detect and prevent crime or fraud

Who else might we share your personal information with?

Sometimes we may need to share your information, but we will only do so where it is necessary or required by law. We will only share the minimum information for each circumstance. We may sometimes need to share some of your personal information with:

  • Police
  • Other Government Agencies, e.g. DVLA, Planning Inspectorate/Secretary of State for
  • Communities and Local Government
  • Other Local Authorities

Data Processors supporting these activities include:

  • Biffa supports our waste and environment service

Who is the data controller for this processing?

Rutland County Council is the Data Controller for this processing.

What is the legal basis for our use of your personal data?

Under the General Data Protection Regulation (GDPR), the legal base we rely on for processing personal information for general purposes is Consent.

Where we are relying on your consent to use your personal information you have the right to withdraw this consent at any time by contacting us. Let us know which service you are using:

Will my personal information be accessible outside the UK?

No personal information is routinely sent or held outside the UK. Should the transfer of personal information outside of the UK become necessary, it will only take place if permitted by law, and then only where there are appropriate safeguards in place to protect the data.

How long will we keep your personal information?

  • Information regarding the number of site visits made is deleted after 1 year
  • Registration details (i.e. name, address, contact details, vehicle details) are held on the database for as long as the resident wishes to remain registered to use the sites.

Your rights

The law gives you a number of rights to control what personal information is used by us and how it is used by us.

You can obtain further information about these rights from the Information Commissioner’s Office.

or you can contact:

Sue Bingham – Rutland County Councils Data Protection



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