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Children and Young Person information

Child & Young Person Information


May 2018

The following privacy notice applies to Child & Young Person Information.    

Information collected:   

  • Personal identifiers and contacts (such as name, unique pupil number, contact details and address)
  • Characteristics (such as ethnicity, language, and free school meal eligibility)
  • Safeguarding information (such as court orders and professional involvement)
  • Special educational needs (including the needs and ranking)
  • Attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)
  • Assessment and attainment (such as key stage 1 and phonics results, post 16 courses enrolled for and any relevant results)
  • Behavioural information (such as exclusions and any relevant alternative provision placements put in place)

Agencies we might share the information with:

We routinely share child and young person’s information with:

  • Youth
  • Support Services (pupils aged 13+)
  • Department for Education (DfE)


Purpose for processing:

We use child and young person’s data to:

  • Enable us to carry out specific functions for which we are responsible
  • Derive statistics which inform decisions such as the funding of schools
  • Assess performance and to set targets for schools

Under the General Data Protection Regulation (GDPR), the legal bases we rely on for processing personal information for general purposes are:

  • Consent - The processing is at the consent of the data subject.
  • Legal Obligation - The processing is necessary to comply with the law (not including contractual obligations).
  • Vital Interest – The processing is necessary to protect the vital interests of a data subject or another person.
  • Public Task - The processing is necessary for the performance of a task carried out in the public interest or an official function, with a clear basis in law.

Under the General Data Protection Regulation (GDPR), the legal basis we rely on for processing special personal information for general purposes are:

  • Substantial Public Interest - The processing is necessary for reasons of substantial public interest, on the basis of law which shall be proportionate to the aim pursued.
  • Public Health - The processing is necessary for the delivery of Health and Social Care Services.

For Department for Education data collections the relevant legislation for each specific collection can be found here: https://www.gov.uk/education/data-collection-and-censuses-for-schools

For information regarding to your data rights and how the Council will process your information please visit our website at www.rutland.gov.uk/dataprotection

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