Child & Young Person Information
May 2018
The following privacy notice applies to Child & Young Person Information.
Information collected:
- Personal identifiers and contacts (such as name, unique pupil number, contact details and address)
- Characteristics (such as ethnicity, language, and free school meal eligibility)
- Safeguarding information (such as court orders and professional involvement)
- Special educational needs (including the needs and ranking)
- Attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)
- Assessment and attainment (such as key stage 1 and phonics results, post 16 courses enrolled for and any relevant results)
- Behavioural information (such as exclusions and any relevant alternative provision placements put in place)
Agencies we might share the information with:
We routinely share child and young person’s information with:
- Youth
- Support Services (pupils aged 13+)
- Department for Education (DfE)
Purpose for processing:
We use child and young person’s data to:
- Enable us to carry out specific functions for which we are responsible
- Derive statistics which inform decisions such as the funding of schools
- Assess performance and to set targets for schools
Under the General Data Protection Regulation (GDPR), the legal bases we rely on for processing personal information for general purposes are:
- Consent - The processing is at the consent of the data subject.
- Legal Obligation - The processing is necessary to comply with the law (not including contractual obligations).
- Vital Interest – The processing is necessary to protect the vital interests of a data subject or another person.
- Public Task - The processing is necessary for the performance of a task carried out in the public interest or an official function, with a clear basis in law.
Under the General Data Protection Regulation (GDPR), the legal basis we rely on for processing special personal information for general purposes are:
- Substantial Public Interest - The processing is necessary for reasons of substantial public interest, on the basis of law which shall be proportionate to the aim pursued.
- Public Health - The processing is necessary for the delivery of Health and Social Care Services.
For Department for Education data collections the relevant legislation for each specific collection can be found here: https://www.gov.uk/education/data-collection-and-censuses-for-schools
For information regarding to your data rights and how the Council will process your information please visit our website at www.rutland.gov.uk/dataprotection
