A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

GDPR (Data Protection)

Privacy notices for Council service areas

Our privacy notices by service area gives information on:

  • the reasons each service area uses your data
  • why we're allowed to use your data
  • who we can share your data with
Privacy notices by service area - accordion

CCTV

The reasons we use your data:

  • prevent, investigate and detect crime
  • help reduce the fear of crime
  • assist with the apprehension and prosecution of offenders
  • enhance the safety of staff and the public
  • provide evidential material for court proceedings
  • reduce incidents of public disorder and anti-social behaviour
  • process Subject Access Requests

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Criminal Justice and Public Order Act 1994
  • The Crime and Disorder Act 1998
  • The Protection of Freedoms Act 2012
  • The Regulation of Investigatory Powers Act 2000
  • The Localism Act 2011

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • other local authorities
  • individuals/organisations undertaking legal or other proceedings
  • contractors providing IT / CCTV services
  • solicitors
  • insurance companies
  • CCTV operators
  • fire and rescue services
  • regulators / investigatory bodies
  • with members of the public under very strict Data Protection or Freedom of Information conditions
  • internal/external enforcement agencies Trading Standards, HMRC

Digital transformation

The reasons we use your data:

  • statutory requirements - Local Government Transparency Code, for example
  • service delivery
  • service improvement and planning
  • research including consultations
  • to promote transparency
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Localism Act 2011
  • The Equality Act 2010
  • consent – consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • contractors providing IT services
  • elected members and MPs (as your representative)
  • funding bodies

Education and learning services

The reasons we use your data:

  • service delivery
  • statutory requirements - reporting to government, for example
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • traded services
  • research, including consultations
  • support pupil learning
  • monitor and report on pupil progress
  • provide appropriate pastoral care
  • assess the quality of our services
  • comply with the law regarding data sharing
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Education Act 1944, 1996, 2002
  • The Education & Adoption Act 2016
  • The Education (Information About Individual Pupils) (England) Regulations 2013
  • The Education and Skills Act 2008
  • The Education (Pupil Registration) (England) Regulations 2006
  • Statutory Guidance for Local Authorities in England to Identify Children Not Receiving Education – February 2007)
  • The Education and Inspections Act 2006
  • The Children Act 1989, 2004
  • The Childcare Act 2006
  • The Children & Families Act 2014
  • Local Safeguarding Children Boards Regulations 2006 (SI 2006/90)
  • The Localism Act 2011

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • department for education and their agencies
  • children’s social care
  • early help services
  • safeguarding boards
  • probation
  • health agencies
  • speech and language therapists
  • specialist teachers
  • education providers including early years providers, pre and post-16
  • substance misuse teams
  • other local authorities
  • education providers
  • youth offending service
  • pupil referral units
  • school transport operators
  • other youth offending teams
  • voluntary sector partners
  • local businesses offering work experience, educational opportunities
  • qualification awarding bodies
  • contractors providing education and IT services

Electoral registration

The reasons we use your data:

  • to maintain the electoral register
  • to run elections
  • to employ casual staff to run elections
  • equality monitoring

Why we're allowed to use your data:

Legal obligation or public task under various UK laws including but not limited to:

  • The Local Government Act 1972, 2000
  • The Representation of the Peoples Act 1983
  • The Immigration Act 2016
  • The Equality Act 2010

Who we can share your data with:

  • the electoral register is a public register and can be inspected by the public
  • the edited version of the electoral register can be sold to third parties
  • police and other crime enforcement agencies
  • elected members and MPs (as your representative)
  • political parties
  • contractors providing IT services

Environmental services

The reasons we use your data:

  • statutory requirements - reporting to government, waste management, burials
  • service delivery for example
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • operation of retail markets
  • equality monitoring

Why we're allowed to use your data:

Legal obligation or public task under various UK laws including but not limited to:

  • The Anti-social Behaviour Act 2003
  • The Crime & Anti-social Behaviour Act
  • Consumer Contracts Regulations
  • The Environmental Protection Act 1990
  • The Supply of Goods and Services Act 1982
  • The Cremation Act 1902
  • Cremation (England & Wales) Regulations 2008
  • Local Authorities' Cemeteries Order 1977
  • Local Authorities (Amendment) Order 1986
  • The Licencing Act 2003
  • The Gambling Act 2005
  • The Food Safety Act 1990
  • The Scrap Metal Dealers Act 2013
  • The Town Police Clauses Act 1847
  • The Localism Act 2011
  • The Local Government (Miscellaneous Provisions) Act 1976 and 1982
  • The Highways Act 1980
  • The Public Libraries and Museums Act 1964
  • The Refuse Disposal (Amenity) Act 1978
  • The Removal and Disposal of Vehicles Regulations 1986
  • Regulation of Investigatory Powers Act 2000
  • The Equality Act 2010
  • Control of Horses Act 2015
  • consent
  • consultations
  • direct marketing
  • contract
  • bulk waste collections
  • traded services

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • youth offending services
  • voluntary agency partners
  • government departments
  • national regulators and agencies
  • other local authorities
  • fire and rescue services
  • third party contractors – for example: Biffa, waste management companies, transport providers and contractors providing IT services
  • elected members and MPs (as your representative)
  • funding bodies

Estates and buildings

The reasons we use your data:

  • service delivery
  • service improvement and planning
  • prevention and detection of crime
  • financial transactions
  • energy and environment management
  • research, including consultations
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Localism Act 2011
  • The Equality Act 2010
  • contract – tenants, room hire
  • consent – consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • Immigration Service
  • government departments - HMRC, DWP, for example
  • elected members and MPs (as your representative)
  • funding bodies
  • local businesses - EDRF projects, for example
  • utilities companies home energy schemes, for example
  • contractors providing energy/environmental services and IT services

Finance

The reasons we use your data:

  • statutory requirements – reporting to government, for example
  • collection of council tax and rates
  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime, including fraud
  • ordering of goods and services
  • payment for goods and services
  • payment of salaries, allowances and expenses
  • collection of charges made for services provided
  • collection of overpaid housing benefit or debt
  • insurance claims
  • financial transactions
  • payroll transactions
  • collection of debt
  • research, including consultations
  • traded services
  • equality monitoring
  • statistical research

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Local Government Finance Act 1988 (rates)
  • The Local Government Finance Act 1992 (council tax)
  • The Localism Act 2011
  • The Equality Act 2010
  • The Statistics and Registration Services Act2007
  • The Digital Economy Act 2017
  • contract
  • traded services
  • consent
  • consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • health agencies
  • education providers
  • other local authorities
  • Immigration Service
  • government departments - HMRC, DWP, DLHUC, for example
  • private investigators and contracted third party investigation companies and bailiffs
  • elected members and MPs (as your representative)
  • contractors providing IT services
  • funding bodies
  • credit reference agencies
  • Office of National Statistics (ONS)

Housing

The reasons we use your data:

  • statutory requirements - reporting to government, for example
  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • equality monitoring
  • responding to housing emergencies - refugee schemes, for example

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Housing Acts 1988, 1996, 2002, 2004
  • The Homelessness Reduction Act 2017
  • The Landlord and Tenant Act 1987
  • The Localism Act 2011
  • The Protection from Eviction Act 1977
  • The Equality Act 2010
  • The Digital Economy Act 2017
  • Immigration & Asylum Act 1999
  • consent
  • consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • health agencies
  • education providers
  • other local authorities
  • Immigration Service
  • government departments – for example: HMRC, DWP, DLHUC, Home Office
  • safeguarding boards
  • contractors providing housing services – for example: plumbing, electricians, gas operatives and IT services
  • elected members and MPs (as your representative)
  • funding bodies
  • credit reference agencies

Human resources (HR)

The reasons we use your data:

  • to employ staff
  • statutory requirements – for example, reporting to government
  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research
  • traded services
  • promote access to work
  • equality monitoring
  • to employ staff

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Employment Rights Act 1996
  • The National Minimum Wage Act, 1998
  • The Working Time Directive, 1999
  • The Employment Relations Act, 1999
  • Health and Safety at Work, etc. Act 1974
  • The Equality Act 2010
  • The Public Sector Equality Duty - Equality Act 2010
  • The Localism Act 2011
  • contract (traded services)

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • children’s social care
  • adult social care
  • probation
  • health agencies including occupational health providers
  • education providers
  • government departments – for example DWP, HRMC, Education, S4c
  • Immigration Services
  • Disclosure & Barring Service
  • regulatory bodies
  • pension providers
  • trade unions
  • elected members and MPs (as your representative)
  • commissioned partners – for example staff benefit scheme
  • other businesses / organisation (references, market pay organisations)
  • employment agencies
  • contractors providing IT services

Information technology (IT)

The reasons we use your data:

  • to allocate hardware, software and mobile devices
  • to manage staff IT accounts
  • to manage threat analysis
  • to archive records
  • to undertake web analytics (including cookies)
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Localism Act 2011
  • The Equality Act 2010
  • contract (staff data)
  • legitimate interest (web analytics)
  • consent (web analytics - cookies)

Who we can share your data with:

  • storage companies – for example, Stor-a-file
  • IT suppliers – Microsoft, Google, for example
  • police and other crime enforcement agencies
  • HMRC

Legal services

The reasons we use your data:

  • to answer Freedom of Information and Data Protection requests and complaints
  • to monitor Regulation of Investigatory Powers (RIPA) authorisations
  • to provide a land charges service
  • to manage legal cases
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Freedom of Information Act 2000
  • The Data Protection Act 1998
  • The Regulation of Investigatory Powers Act 2000,
  • The Local Land Charges Act of 1975 and Rules of 1977
  • The Equality Act 2010

These areas of law / common law:

  • adult social care
  • childcare
  • employment
  • education
  • litigation
  • commercial
  • property
  • planning
  • highways
  • environmental
  • local government
  • coronial
  • judicial review

Who we can share your data with:

  • national regulators - Information Commissioner’s Office, Investigatory Powers commissioner for example
  • the courts, judges, Crown Prosecution Service, Employment Tribunals, The Coroner
  • legal representatives of other parties
  • expert witnesses
  • police and other crime enforcement agencies
  • Other public authorities - schools, NHS, councils, government departments HMRC, DWP, Immigration, for example
  • Land Registry
  • debt collectors
  • union representatives (with consent)
  • local archives office
  • elected members and MPs (as your representative)
  • contractors providing IT services

Planning and transport

The reasons we use your data:

  • statutory requirements - reporting to government, public registers, for example
  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • communications and marketing
  • equality monitoring
  • to assist in traffic management and encourage safer, more sustainable use of multi-modal transport and provide travel information to the media and public
  • to assist in supporting civil enforcement proceedings

Why we're allowed to use your data:

Legal obligation or public task under various UK laws including but not limited to:

  • The Town & Country Planning Act 1990
  • The Planning Act 2008
  • The Housing & Planning Act 2016
  • The Planning (Listed Buildings & Conservation Areas) Act 1990
  • Traffic Management Act 2004
  • The Taking Control of Goods (Fees) Regulation 2014
  • The Localism Act 2011
  • The Highways Act 1980
  • The Traffic Management Act 2004
  • The Road Traffic Regulations Act 1984
  • The Local Transport Act 2008
  • The Environment Act 1995
  • The Environmental Protection Act 1990
  • The Bus Services Act 2017
  • The Wildlife and Countryside Act 1981
  • The Countryside and Rights of Way Act 2000
  • The Equality Act 2010
  • consent
  • consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • government departments
  • education providers
  • other local authorities
  • Resilience Forum
  • fire and rescue services
  • elected members
  • the general public (via public registers)
  • contractors / partners providing services on our behalf including parking management companies
  • funding bodies
  • The Environment Agency

Political governance and communications

The reasons we use your data:

  • statutory requirements - reporting to government, for example
  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • emergency management
  • communications and marketing
  • equalities requirements
  • invitation to civic events
  • responding to requests from the public
  • access to work
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Local Government Act 1972, 2000
  • The Localism Act 2011
  • The Civil Contingencies Act 2004
  • The Equality Act 2010
  • consent for direct marketing
  • website cookies
  • consultations

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • Local Resilience Forum
  • elected members and MPs (as your representative)
  • Contractors providing IT services
  • other local councils - for joint events
  • Access to Work service providers
  • government departments

Public Health

The reasons we use your data:

  • public health and protection
  • health needs assessments - Joint Strategic Needs Assessment, Pharmaceutical Needs Assessment for example
  • protecting or improving public health
  • measuring the health, mortality or care needs of the population - health and wellbeing surveys, for example
  • public health planning, monitoring and evaluation
  • Commissioning and delivery of services to promote health and prevent ill health - sexual health services, diet and weight management, sports services, stop smoking services, oral health advice, NHS health checks, for example
  • health equity analysis (looking at differences in the quality of health and healthcare across different groups of people)
  • identifying inequalities in the way people access services
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Health & Social Care Act 2012 (plus consent under common law duty of confidence)
  • The Statistics and Registration Service Act (2007) as amended by Section 287 of the Health and Social Care Act (2012)
  • Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.)
  • The Equality Act 2010
  • The Health Protection (Coronavirus, Collection of Contact Details etc. and Related Requirements) Regulations 2020
  • contract - active sports, grants, for example
  • consent - surveys, consultations diets, stop smoking, sexual health, for example

You have the right to opt out of Public Health receiving or holding some of your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for Covid19, safeguarding or criminal issues. The process for opting out will depend on the specific data and what programme it relates to.

You have a choice about whether you want your confidential patient information to be used in this way. If you are happy with this use of information you do not need to do anything. If you do choose to opt-out your confidential patient information will still be used to support your individual care.

To find out more or to register your choice to opt out, visit the NHS website.

Who we can share your data with:

  • health partners – for example: Leicestershire Health Informatics Service, University Hospitals of Leicester (UHL), NHS Digital, Public Health England, Leicestershire Partnership Trust, local GPs – data will be pseudonymised or anonymised.
  • local voluntary partners – for example: Voluntary Action Leicester and Leicestershire Rutland Sport
  • IT suppliers
  • police and other crime enforcement agencies

Registration services

The reasons we use your data:

  • Statutory obligation to maintain birth, deaths and marriages register

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Registration Act 1983

Who we can share your data with:

  • General Register Office
  • local education authority
  • judicial agencies - courts, for example
  • police
  • Office of National Statistics (ONS)
  • government departments - Home Office, DWP, for example
  • funeral directors
  • other local authorities
  • elected members and MPs (as your representative)
  • contractors providing IT services

Revenues and customer support

The reasons we use your data:

  • statutory requirements - reporting to government, for example
  • service delivery
  • service improvement and planning
  • regulatory and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • debt recovery
  • payment of benefit and take up
  • research
  • equality monitoring
  • statistical research

Why we're allowed to use your data:

Legal obligation or public task under various UK laws including but not limited to:

  • The Local Government Finance Act 1992
  • The Local Government Finance Act 1988
  • The Local Government Act 1972
  • The Social Security Administration Act 1992
  • The Social Security Contributions Act
  • Housing Benefit Regulations 2006
  • The Localism Act 2011
  • The Equality Act 2010
  • The Local Government Finance Act 2012
  • The Regulation of Investigatory Powers Act 2000
  • The Fraud Act 2006
  • The Welfare Reform Act 2012
  • Customer Support Grant
  • Welfare provision
  • The Statistics and Registration Act 2007
  • The Digital Economy Act 2017

Who we can share your data with:

  • judicial agencies - courts, for example, tribunals
  • police
  • education providers
  • internal Council departments (e.g. empty homes, environmental health)
  • other local authorities
  • Immigration Service
  • government departments - HMRC, DWP, DCLG, for example
  • contractors providing revenues and benefits services (for example: off-site processing, personal budgeting support, emergency food provision) and IT services
  • elected members
  • enforcement agents
  • credit reference agencies
  • Office of National Statistics (ONS)

Social care (adults and children)

The reasons we use your data:

  • statutory requirements - reporting to government, for example

  • service delivery
  • service improvement and planning
  • regulatory, licencing and enforcement functions
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • safeguarding children & adults
  • equality monitoring
  • children’s social care
  • support children and monitor their progress
  • identify children as part of the CP-IS programme
  • early help
  • provide them with pastoral care
  • assess the quality of our services
  • evaluate and improve our policies on children’s social care
  • identification of families eligible for inclusion in troubled families programme
  • tracking of families included on troubled families programme
  • troubled families programme payment by results claims
  • troubled families programme spot checks
  • equality monitoring

Why we're allowed to use your data:

Legal obligation or public task under various UK laws including but not limited to:

  • The Children Act 1989, 2004
  • The Health & Social Care Act 2012
  • The Health and Social Care (Safety and Quality) Act 2015
  • The Education (Information About Individual Pupils) (England) Regulations 2013
  • The Children and Social Work Act 2017
  • The Care Act 2014
  • The Mental Capacity Act 2005
  • Mental Health Act 1983, 2007
  • Local Safeguarding Children & Adults Boards Regulations 2006 (SI 2006/90)
  • The Localism Act 2011
  • The Crime and Disorder Act 1998
  • The Criminal Justice Act 2003
  • The Welfare Reform Act 2012
  • The Childcare Act 2006
  • The Equality Act 2010
  • consent
  • consultations
  • surveys
  • some consent-based research

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • children’s social care
  • adult social care
  • Department for Education (for children’s social care) and their agencies
  • probation
  • health agencies
  • GP surgeries
  • housing and housing support providers
  • education providers
  • other local authorities
  • substance misuse teams
  • education providers including early years providers, pre and post-16
  • youth offending service
  • government departments and agencies - DWP, DHSC, DLHUC, for example
  • safeguarding boards
  • voluntary sector partners
  • prepaid cards providers
  • Direct Payment support services
  • universities (social workers training)
  • Care Quality Commission
  • Disclosure & Barring Service
  • domiciliary, residential, nursing home and day care providers
  • transport / community link providers
  • supported living providers
  • elected members and MPs (as your representative)
  • contractors providing IT and research services
  • funding bodies
  • inspectors - CQC, Ofsted, for example

Tourism, culture and investment

The reasons we use your data:

  • statutory requirements - reporting to government, for example
  • service delivery
  • service improvement and planning
  • prevention and detection of crime
  • financial transactions
  • research, including consultations
  • communications and marketing
  • to engage with local businesses and offer services, support and advice
  • to engage with job seekers and offer support and advice
  • to promote economic regeneration
  • to award grant funding
  • equality monitoring

Why we're allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Localism Act 2011
  • The Equality Act 2010
  • consent (direct marketing, consultation, job creation, business support)

Who we can share your data with:

  • judicial agencies - courts, for example
  • police
  • archive services
  • elected members and MPs (as your representative)
  • contractors providing IT services
  • funding bodies
  • East Midlands Chamber
  • East Midlands Business
  • other councils
  • other third parties with consent

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