Registering a death

If the person died in Rutland, you need to register the death at Rutland Register Office within five calendar days of their death.

You need to book an appointment to register the death - to book, email registrars@rutland.gov.uk or call 01572 758 380.

We will need the Medical Certificate for the cause of death - the doctor will send us this.

If the death has been reported to the coroner, this may mean the death cannot be registered within five days, but please don't worry - we're unable to register a death that's been referred until the coroner sends us the relevant form. If you have any concerns, please call us on 01572 758 380.

Deaths outside of Rutland

If the person died outside of Rutland, you must contact the register office in the county where the death happened to register the death.

Who can register the death

Most deaths are registered by a relative of the deceased.

If there are no relatives, other people who may be able to register the death are:

  • someone present at the death
  • someone from the hospital, if they knew of the death
  • another person who lived in the house, if they knew of the death
  • the person making arrangements with the funeral director

If you're unsure, please call us on 01572 758 380.

What you'll be asked

During the appointment, the person registering the death will need to know this information about the deceased:

  • date and place of death
  • name and surname
  • maiden name, if they were a married woman
  • date and place of birth
  • occupation
  • address
  • the name and occupation of their spouse or civil partner, if they were married, widowed or had a civil partnership
  • the date of birth of the surviving spouse or civil partner
  • whether they received a pension or any benefits

When the registration has been completed, you'll be asked if you'd like to use the Tell Us Once service.

Documents to bring to the appointment

It would be really helpful if you could bring the deceased's:

  • birth certificate or passport
  • marriage or civil partnership certificate
  • proof of address (for example a utility bill or driving licence)
  • NHS medical card

Don't worry if you haven't got these documents - the registrar will still be able to register the death without them.

The death certificate

A death certificate is a certified copy of the entry in the death register.

You will need a death certificate to close the deceased person's accounts - their bank, private pension or mortgage accounts, for example.

You can do everything with one copy of the death certificate (companies must return the document to you, by law), but having several copies will speed the process up.

Copies of the death certificate cost £11 each. You can buy as many copies as you like, and pay by debit card during the appointment.

Certificate for burial or cremation

With your permission, the registrar can issue the certificate for the burial or cremation directly to the place where the body will be buried or cremated.

If the death has been reported to the coroner, they may issue the certificate for burial or cremation.

Contact us

If you have any questions about the registration process, please email registrars@rutland.gov.uk or call us on 01572 758 380.

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